Exchequer

Exchecquer’s Letter – August LII

Greetings unto the Exchequers and populace of the Middle Kingdom

Monthly reporting: Each and every group must both reconcile their bank accounts and report to their seneschal and regional exchequer every month (as well as their baronial exchequer if applicable). There are still groups that are not reporting as required. You may have received a warning from your regional regarding the reporting non-compliance. If you do not come into compliance with monthly reporting, your group will be put on financial probation or recommended for suspension. Specific exchequers who continue to not comply may have their warrant revoked. (more…)

The Kingdom Exchequer Speaks!

Greetings unto the Exchequers and populace of the Middle Kingdom.

I am excited to say that our PayPal Deputy Exchequer, Alays Salle (), held the first Epay training class at Ceilidh in April. She will be visiting events in different regions of the Kingdom over the year to provide the training, but is also offering it as long distance training using an online system. Please contact her about taking the training course if you are interested in offering online advance registration for your event.

Due to the tremendous work of our local group exchequers, Regional Deputy Exchequers, and Domesday Deputy, we submitted our end-of-year reports to the Society within a timely manner. Please take a moment to say thank you to your local exchequers and join me in thanking the following deputies:

  • Constellation Regional – THL Elayne Gwenhlian De Belleme
  • Midlands Regional – Lady Bojei Temur (former) and Lady Gillian Eleanor of Roseholm (current) North/South Oaken Regional – THL Ooyama Tarou Hideyasu
  • Pentamere Regional Exchquer – Lord Tristan Bartolo de la Vega
and a special thanks to the Domesday deputy THL Ooyama Tarou Hideyasu who takes all the information given to him, checks it, and consolidates it to send to the Society.

Unfortunately, I do also need to take a moment to reiterate the necessity of reporting in a timely manner to your regional exchequers. It is a requirement to submit monthly financial reports to the regional exchequer by the end of the following month, i.e., January financial report is due by February 28. This has been in place since early in 2016 and will be enforced (especially now that Domesday season is over). Your regional exchequers will report to me by the 15th of each month with a list detailing which groups are complying with Kingdom policy. Groups not in compliance are subject to sanctions up to and including ineligibility to offer PayPal/Epay registration options, financial probation, and suspension.

I am always available to the exchequers and populace of the kingdom to answer any questions, follow up on any concerns, or offer training. Please feel free to contact me at exchequer@midrealm.org at any time.

Yours in service,
Kateline

Exchequer News, April AS LI (includes PayPal info!)

Greetings unto the Exchequers and populace of the Middle Kingdom:

First of all, I want to take a moment to thank all of the exchequers that have passed the baton over the past several months. In particular, I wanted to thank a few of my deputies who have stepped down over the past few months.

  • Lady Bojei Temur who has served as the Midlands exchequer over the past few years. She is moving on to become our Deputy Exchequer for Training.
  • Signora Elisabetta Morosini di Mettenini is stepping down as the Deputy Exchequer for Training to retire to her estates.
  • Lord Domnaill O’Hodrain was our NMR Deputy Exchequer and is still the local exchequer in the Shire of Cuil Cholium.

Thank you so much to all of you for your dedication and hard work over the years. You have my deep and abiding gratitude. (more…)

From the Kingdom Exchequer, January AS LI

exchequersmGreetings unto the Exchequers and populace of the Middle Kingdom

As you read this missive it is the beginning of a new calendar year and the end of our fiscal year. There have been changes over the past year to policies, procedures, and people in various positions. Some of these changes have been easy while others have been more challenging to implement and accept.

I understand that this is a volunteer organization and sometimes our “real lives” must take precedence over our SCA lives. I am in the same position as the rest of you – a full time job, family, and, in my case, a farm. When we decide to take on this position, we need to be cognizant of the responsibility that we are taking on with all of the attendant policies and procedures that we must follow. We must be the person who is communicating this information to our fellow officers and the populace at large. (more…)

Exchequer’s Letter for November, AS LI

Greetings all…exchequersm

I appreciate all that everyone does to help keep your local groups, regions, and the Kingdom running smoothly. By following the policies and procedures that have been set out by my predecessors, as well as continuing to update and refine them, I hope to make everyone’s job easier. So over the next year, I will be soliciting ideas and opinions from you. I will create an online response form so that I can more easily collect and collate the data (so please don’t start sending me stuff yet). (more…)

Official Missive from the Kingdom Exchequer

Greetings to all,

Thank you all for all of your hard work on behalf of your group and your kingdom. Each exchequer plays a vital role in keeping the modern side of our world running smoothly.

Just a few reminders –

Non-Member Registration (NMR) Reports and Remittances

Based on input from the current NMR deputy and a look at our process for collecting the NMR reports and remittances, we will be eliminating the “middle man.”

From now on, please send all NMR reports and remittance checks directly to me at the address on the Midrealm Exchequer page. This will allow me to collect the reports and complete my own report to Society in a timely manner.

We are almost completely caught up on our NMR reporting; however, I must reinforce the reporting schedule. NMR reports and remittances should be sent within 10 days of the end of the event. (more…)

Letter from the Kingdom Exchequer, AS50 (April 2016)

exchequersmGreeting, Exchequers!

WOW! It’s April already.

Ok, now to business….

1) New stuff from the Kingdom Exchequer/Seneschal Symposium

a. Changes for Event fee wording – It’s now time to use the new wording. Please inform your event stewards and make changes to your Event web pages. We are no longer using NMS (non-member) surcharge wording. Please use the following terms from now on:

  1. Registration (site fee + $5 (NMS))
  2. Member Registration (adult member site fee)
  3. No changes for minor or feast wording.

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From the Middle Kingdom Exchequer’s Desk: NMS Fees

Recently the Board of Directors discussed when NMS (non-member surcharge) fees are to be collected. We, the Kingdom Exchequers, have been asking questions about this interpretation, and we believe that we have an understandable document.

The Non Member Surcharge of $5.00 (five dollars) shall be collected at every Society, Kingdom or Local group event where:
1. The event is advertised in either the Kingdom Newsletter or the Kingdom website and/or a local newsletter or local web site
2. Where it is anticipated that the SCA’s insurance will be covering the Kingdom or local group and its officers/agents
3. Where a site fee (or suggested donation) is being charged for admittance.
Any participant who attends such an event who does not possess a valid membership card must be charged a $5.00 (five dollars) Non Member Surcharge (NMS) in addition to the site fee or suggested donation amount and that NMS shall be collected and submitted to the Kingdom Exchequer or their assigned deputy within 10 business days.  The Kingdom Exchequer is responsible for submitting the NMS for both Kingdom and local group events by the end of the following month.

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From the Society Exchequer Regarding Non-Member Surcharge

The Non Member Surcharge of $5.00 (five dollars) shall be collected at every Society, Kingdom or Local group event where:

  1. The event is advertised in either the Kingdom Newsletter or the Kingdom website and/or a local newsletter or local web site
  2. Where it is anticipated that the SCA’s insurance will be covering the Kingdom or local group and its officers/agents 
  3. Where a site fee (or suggested donation) is being charged for admittance.  

Any participant who attends such an event who does not possess a valid membership card must be charged a $5.00 (five dollars) Non Member Surcharge (NMS) in addition to the site fee or suggested donation amount and that NMS shall be collected and submitted to the Kingdom Exchequer or their assigned deputy within 10 business days. The Kingdom Exchequer is responsible for submitting the NMS for both Kingdom and local group events by the end of the following month. 

Limited exceptions to the NMS rule:

  1. Demonstrations– if the Kingdom or local group is hosting a demo at a school, a Renaissance Faire or some other gathering run by another organization (either for-profit or non-profit), the collection of NMS is not necessary; however, if the Kingdom or local group is either hosting or co-hosting the event and charging either a site fee or suggesting a donation, NMS shall be collected.
  2. Regular Occurring Meetings: No NMS need be collected at a weekly, monthly, quarterly or semi-annual re-occurring event, i.e. not at an officers meeting, a local group fighter practice, or regularly scheduled local arts & science meetings. If there is an officers meeting (or any other meeting or practice) at a published event charging a site fee or a suggested donation, this meeting/practice (as part of another event) does not negate the need to collect NMS.