Officers

From the Kingdom Seneschal, February AS L

Let’s talk about event scheduling.

The Middle Kingdom is fortunate to have more than eighty local groups and thousands of members. Our longstanding law is groups are not typically allowed to hold events within 100 miles of one another. The kingdom Calendar Secretary is instructed to inform groups if an event is within 200 miles and/or in the same region of an event that is already scheduled. The purpose is to help bring potential conflicts to mind. The intent is to help Shires and Baronies be aware they may be impacted in terms of attendance. Currently, groups are not prohibited if the events are scheduled at least 101 miles away from each other. However, a law change is under consideration to change the “100-mile rule” to 150 miles. Commentary, concerns, and discussion can be sent to me at . (more…)

From the Middle Kingdom Exchequer’s Desk: NMS Fees

Recently the Board of Directors discussed when NMS (non-member surcharge) fees are to be collected. We, the Kingdom Exchequers, have been asking questions about this interpretation, and we believe that we have an understandable document.

The Non Member Surcharge of $5.00 (five dollars) shall be collected at every Society, Kingdom or Local group event where:
1. The event is advertised in either the Kingdom Newsletter or the Kingdom website and/or a local newsletter or local web site
2. Where it is anticipated that the SCA’s insurance will be covering the Kingdom or local group and its officers/agents
3. Where a site fee (or suggested donation) is being charged for admittance.
Any participant who attends such an event who does not possess a valid membership card must be charged a $5.00 (five dollars) Non Member Surcharge (NMS) in addition to the site fee or suggested donation amount and that NMS shall be collected and submitted to the Kingdom Exchequer or their assigned deputy within 10 business days.  The Kingdom Exchequer is responsible for submitting the NMS for both Kingdom and local group events by the end of the following month.

(more…)

From the Society Exchequer Regarding Non-Member Surcharge

The Non Member Surcharge of $5.00 (five dollars) shall be collected at every Society, Kingdom or Local group event where:

  1. The event is advertised in either the Kingdom Newsletter or the Kingdom website and/or a local newsletter or local web site
  2. Where it is anticipated that the SCA’s insurance will be covering the Kingdom or local group and its officers/agents 
  3. Where a site fee (or suggested donation) is being charged for admittance.  

Any participant who attends such an event who does not possess a valid membership card must be charged a $5.00 (five dollars) Non Member Surcharge (NMS) in addition to the site fee or suggested donation amount and that NMS shall be collected and submitted to the Kingdom Exchequer or their assigned deputy within 10 business days. The Kingdom Exchequer is responsible for submitting the NMS for both Kingdom and local group events by the end of the following month. 

Limited exceptions to the NMS rule:

  1. Demonstrations– if the Kingdom or local group is hosting a demo at a school, a Renaissance Faire or some other gathering run by another organization (either for-profit or non-profit), the collection of NMS is not necessary; however, if the Kingdom or local group is either hosting or co-hosting the event and charging either a site fee or suggesting a donation, NMS shall be collected.
  2. Regular Occurring Meetings: No NMS need be collected at a weekly, monthly, quarterly or semi-annual re-occurring event, i.e. not at an officers meeting, a local group fighter practice, or regularly scheduled local arts & science meetings. If there is an officers meeting (or any other meeting or practice) at a published event charging a site fee or a suggested donation, this meeting/practice (as part of another event) does not negate the need to collect NMS.

Exchequers Update for Doomsday

Greetings, Exchequers!

Soon it will be December, and you all know what that means! IT’S DOOMSDAY TIME! YEA!

As I write this missive, I have not yet received the starting numbers for 2015. They should be arriving shortly. Once they arrive I will have them sent to your Regionals and they will be sending them on to you. In the meantime, I suggest that, if you are doing the sequential report, to combine your Q1, Q2, and Q3 reports into your Doomsday report. This way you’ll only need to add Q4 to it. Those of you doing the cumulative (YTD) report, you are already ¾ of the way done. (more…)

From the Kingdom Exchecquer – Concerning Non-Member Surcharges

exchequersmJust in from the Kingdom Exchequer: If your group gives an event where you DO NOT charge a site fee, but you listed the event on the Calendar so it was/is an official event, you still need to file an NMS report showing attendance numbers for non-members along with ZERO site fee & ZERO non-member surcharge collected. This report will be submitted to the NMS deputy as usual. (more…)